In this article we will be looking at the final stage of the purchasing process and that is recording an invoice against the GRN.
Before proceeding we recommend that the following articles are reviewed;
Purchase Invoices
Purchase invoices are based on GRN’s and cannot be created until a GRN has been created and activated.
The purchase invoice itself does not update the stock ledger again for goods purchased or the expense for services recorded against the GRN but rather moves the liability for these purchases from the accrual accounts to Trade Creditors and takes up GST Paid (if applicable).
Once a purchase invoice has been linked to a GRN the GRN is updated with the status of Invoiced and is no longer available for selection when creating purchase invoices.
A purchase invoice can be created from the GRN itself or from the menu option Invoice Entry. Both methods are described below;
Create Purchase Invoice from GRN
Creating your purchase invoice directly from the GRN form itself is useful if you receive your supplier invoice at the time the goods are received making the process from Purchase Order to GRN to Purchase Invoice quite seemless.
When in the GRN form has been activated the Create Purchase Invoice icon is enabled on the menu ribbon.
