The Jiwa Landed Cost module along with Jiwa’s use of FIFO (First In First Out) stock costing enables you to easily establish a very accurate valuation for the stock you purchase which in turn gives you excellent visibility on your margins and your true cost of goods sold.

The process starts with the creation of a purchase order. Jiwa makes this easy by allowing you either a manual or fully automatic way of generating the purchase order. Jiwa’s forecast based purchase order generation facility allows you to use your historical sales and purchasing data to easily establish a requirements for the stock on that purchase order. The methodology used allows for complete customization based on the specific requirements of your business.

Once your order has been marked as sent you can see it in that stock item’s inventory maintenance screen

The next step in the process is to use the shipments facility to combine one or more purchase orders into a shipment which we will use for costing purposes.

The shipments area allows you to add third party supplier invoices to the shipment. In addition you can also apply costs directly to a GL clearing account. These costs will then be distributed to the items in this shipment. These third party costs can be distributed by “Cost”, “Quantity”, “Weight” or “Cubic”. Each line can be distributed by a different method if required.

The booking in process can be split to another member of staff if required. You can either key individual quantities in against each line, press a button to book in all outstanding items or individually scan each item into the system.

Once you have saved and activated the book in screen the stock is available in the system as listed below

Entering in the Supplier’s invoice is as easy as keying in an invoice number and ticking the “Invoiced” box. You can do this for the main supplier as well as all your import cost suppliers.

Once you have saved the changes to the shipment, the invoices will immediately be visible against each creditor

The following is a short video taking you through the whole process.

This video is best seen on the full screen. Just click on the icon at the bottom right of the video (see image below).

To exit full screen just press escape